Power Office
Purchase Order

Over 500 Purchase Order Systems Delivered.

Managing Billions Of Dollars In Spend.

Find A Solution Provider
>

"Our CEO loves it! PO's used to take him two hours a day, now they take minutes."

— Christopher Lester

Cargo West









A Capterra 5-Star Product

Flexible. Powerful.
More Expandable.

With Aestiva's Software Unlimited Plan, all software and modules are free. There's no upsell. Now, or later. Pay only one annual fee. Call for details.

Video Introduction

Aestiva Purchase Order is one of the world's leading purchasing software packages. It manages the Create-Approve-Send-Receive purchase order process quickly, easily, and properly. Whether your purchasing process is simple or complex, whether you need to integrate with accounting or not, Aestiva Purchase Order will help.

Aestive Purchase Order is part of Aestiva's AP AUTOMATION suite which includes purchasing, invoice approval and invoice input (OCR). For details, click here.


  • Easy like paper.
  • Custom designed form.
  • Includes advanced reporting.
  • Thousands of workflow combos.
  • Receive goods, services, or invoices.
  • Integration with Quickbooks, Sage, and more.
  • Amazon Punchouts and 100's of other vendors.
  • No desktop software to install.
  • 100% browser-native.

Super Flexible.

This Purchase Order software can be expanded and assembled to serve different purchasing processes and different industries.

As a Business Process Automation firm, Aestiva runs a production department which can configure your solution almost any way that you want.

More Reasons To Be Happy

We don't like hidden costs any more than you. So at Aestiva, when you want new features and new solutions, you call us and we expand your system. No additional costs for software and modules. Everything makes sense. You pay only for services. And as if that was not enough, our software solutions are more advanced than most of our single-product competitors. Go figure. How can we do this? Because our paperwork automation platform is among the best in the world.

And we want to become the automation partner you keep. Enjoy.



A Capterra 5-Star Product

"Our CEO loves it! PO's used to take him two hours a day, now they take minutes."

— Christopher Lester

Cargo West

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Hundreds Of Modules

Highly customizable and flexible

Asset Management


A variety of asset management features can be added to your purchasing system. Whether you need to simply log receipt of assets (to manage depreciated valuations or asset locations), or you need a complete asset management system, Aestiva can help. Free with SUP plan. Call for details.

Budget Modules


A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (which can be tied to GL Codes and/or Departments), upload project-based budgets, and/or place limits on users based on their budget authority. Free with SUP plan. Call for details.

Credit card and P-card Ordering


Systems can be extended to support credit card orders and, more importantly, the reconciliation processes required by credit card transactions. Free with SUP plan. Call for details.

Currency Conversion


Systems can be extended to support POs in different currencies. Set up defaults for users in different countries. Convert to the currency used by your accounting system at time of transfer to accounting. Hundreds of currency scenarios can be supported. Free with SUP plan. Call for details.

Custom Blanket PO System


The base system allows you to set up Blanket POs and mark off received goods. Add-ons can include approval notification when changes exceed pre-defined thresholds, notification of expirations, and response to manual sign-off requests. Free with SUP plan. Call for details.

Custom POs


A special purpose extension to the Purchase Order software that allows you to use special purpose Purchase Order screens for leases, IT expenses (with serialization and RMA support), contracts, service orders, and construction (with contractor back-charge notification). Free with SUP plan. Call for details.

Customized Approval Flow


The base system includes a comprehensive budget approval flow module. However, in cases where company-specific hierarchies are in place, Aestiva Purchase Order can be extended with custom approval tables to ensure ease of administration. Procurement software also allows manual requests for sign-off. Free with SUP plan. Call for details.

Custom Receiving Tools


The base product includes support for full or partial receipt of goods. Custom tools can be added for handling RMAs, asset tracking, and QA reviews. Free with SUP plan. Call for details.

Custom Shipping


Dual stand-alone and integrated management of shipments and release of items for use outside of entity. Free with SUP plan. Call for details.

EDI Services


A variety of advanced services for setting up and maintaining EDI exchanges with suppliers, customers, and partners is available. Free with SUP plan. Call for details.

Expense Forms


Special purpose forms for travel and non-travel related reimbursements, and check requests. Can be used to launch/manage expense-related purchases. Free with SUP plan. Call for details.

GSA Module


Splits line items based on direct and indirect procurement expenses. Includes GSA data integration. Free with SUP plan. Call for details.

Inventory Systems


Aestiva's systems can be integrated with Aestiva's Inventory systems, in support of re-order points, inventory stocktakes, warehouse transfers, inventory shipment tracking, and more. Free with SUP plan. Call for details.

Invoice Approval


Invoice approval Requests can be added to your system to facilitate after-the-fact purchases, credit card orders, and hybrid systems that manage both PO-based and non PO-based purchases. Free with SUP plan. Call for details.

Language Support


Aestiva Purchase Order can be delivered in almost any language. Free with SUP plan. Call for details.

Logistics Forms


Forms and Tools for managing the movement of procured goods. Free with SUP plan. Call for details.

Item Catalog


An advanced vendor and item catalog is included with the base product. The base system includes auto-capture of items ordered, a Google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and stock/non-stock item controls. Free with SUP plan. Call for details.

Order Entry


Can be linked to purchasing, inventory, inventory pick-lists, cost and markup analysis, and drop-ship. Free with SUP plan. Call for details.

Problem and QA Reports


Special purpose forms for managing problems that arise in relation to received goods. Free with SUP plan. Call for details.

Punchout For Suppliers


Gives the ability to integrate your purchasing process with outside suppliers. Includes web site and automated ordering side of the cXML Punchout. Free with SUP plan. Call for details.

Purchase Request Forms


Special purpose forms for managing multi-supplier requests and the split of those requests into single POs. See Aestiva Procurement.

RFX Forms - Enterprise


Creation of RFX form is included with the base product. Additional features can include awards, award notification, conversion to Purchase Orders, web-based vendor signup, review, and approval. Free with SUP plan. Call for details.

Smart Spend Modules


Allows for the creation of spend analysis reporting and lookup selection screens, to promote lowest-price selection, and greater visibility, to see information during the purchase process. Free with SUP plan. Call for details.

Split Reporting


Gives the ability to split individual line items into multiple codes based on unit price, extended price, and/or percent split, or based on previously saved split. Free with SUP plan. Call for details.

Template Kits


Gives the ability to define sets of purchasing forms and have them auto-submit for approval on a recurring basis. Note: The ability to create template kits is included in the base product. This feature allows for added functionality. Free with SUP plan. Call for details.

Vendor Analysis/Spend Management


Gives the ability to issue vendor reports and vendor problem reports, and report on vendor history. Free with SUP plan. Call for details.

Vendor Request Form


The base product already includes the ability to perform simple Vendor Requests with automated approval. However, if a new form is needed with a custom approval flow to manage the Vendor Request process, a module is available. For more information, see the product, Aestiva Vendor Request.

Vendor Sign-off


Gives the ability to require and report on outside vendor confirmation requests. Can support other vendor check-offs related to order fulfillment. Free with SUP plan. Call for details.

Warehouse Check In/Out


A variety of forms and methods is available. Free with SUP plan. Call for details.